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Home › Services › Corporate Secretarial

Corporate Secretarial & Entity Compliance Across Asia

From company formation to ongoing statutory compliance, Luther's in-market corporate secretarial teams help keep your entities in good standing under applicable local requirements across seven Asian markets.

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Why Luther

Corporate Secretarial You Can Rely On

Across Asia, Luther supports corporate secretarial, company administration and entity compliance functions. Depending on the jurisdiction, this may include formal company secretary support, statutory records, filings, board and shareholder documentation, company changes, registered office support and local compliance administration.

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In-Market Corporate Administration Support

Across Asia, Luther supports formal company secretary appointments where required, and corporate administration support where the function is performed through statutory records, filings, board and shareholder documentation, registered office support, company changes and local compliance coordination.

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Deadlines Never Missed

Annual returns, director filings, and shareholder register updates all have statutory deadlines with penalties for non-compliance. We manage every deadline across all your Asian entities proactively.

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Restructuring Made Simple

Director changes, share transfers, capital increases, and other corporate actions require exact documentation under local law. We prepare and file all required documents in the local language.

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Integrated with Legal Incorporations

For new market entries, our corporate secretarial team works alongside Luther's legal practice to ensure company formation documents are correctly prepared and filed from day one.

Corporate Secretarial by Country

Company Compliance Requirements by Market

Corporate compliance obligations vary significantly by jurisdiction. Select a country to see the statutory filings and ongoing requirements we manage for entities incorporated there.

Company Secretary & Corporate Secretarial Services

Singapore companies are regulated by the Companies Act 1967 and administered by the Accounting and Corporate Regulatory Authority (ACRA). Singapore companies must appoint a company secretary within 6 months of incorporation, and Luther provides company secretary support together with statutory registers, ACRA filings, annual returns, board and shareholder resolutions, registered office support and company changes.

  • Company incorporationBizFile+ registration with ACRA; preparation of constitution, share allotment, and director consents
  • Registered office addressprovision of registered office at 9 Raffles Place or alternative approved address
  • Annual return filingannual return submitted to ACRA within 5 months (listed) or 7 months (non-listed) of financial year end
  • Company secretary servicesqualified company secretary appointed in accordance with Companies Act
  • Board resolutions & minuteswritten resolutions, meeting minutes, and directors' circular resolutions prepared
  • Director and shareholder changesACRA notifications for appointments, resignations, share transfers, and allotments
  • Share register maintenanceregister of directors, shareholders, and charges maintained in good order
  • Striking off assistancevoluntary striking off for dormant entities managed with IRAS and ACRA

Key Filing Deadlines

Annual return: within 7 months (non-listed) / 5 months (listed) of financial year end. Director and shareholder changes: 14 days of change. AGM (private companies exempt from AGM since 2017).

What Company Secretary & Corporate Secretarial Services typically involves in Singapore

  • Appointment and maintenance of a named qualified company secretary as required under the Companies Act 1967 (up to two company secretaries provided so one is always available to act)
  • Statutory registers and statutory books maintenance, including the register of members, directors, charges and registrable controllers
  • Annual Return filing with ACRA within the required period
  • AGM coordination or AGM waiver resolution where applicable under the company constitution
  • Board and shareholder resolutions, minutes and documentation
  • Changes to directors, shareholders and company information with ACRA
  • Share allotment, transfer and register updates
  • Registered office address provision and maintenance

Where specialist legal advice on corporate governance or company law is required, we coordinate with the relevant Luther professionals.

Singapore FAQs & expertise →

Company Secretary & Corporate Secretarial Services

Malaysian companies are governed by the Companies Act 2016 and registered with the Companies Commission of Malaysia (SSM). Malaysian companies require company secretary support, and Luther provides company secretary support together with statutory books and registers, SSM filings, beneficial ownership reporting, board and shareholder documentation, registered office and correspondence address, and company changes.

  • Company secretary supportappointment of SSM-licensed company secretary; maintenance of statutory books and registers
  • Company incorporationSSM registration (Sdn Bhd or Bhd); preparation of constitution and statutory documents
  • Companies Commission of Malaysia (SSM) filingslodgement of annual return within 30 days of anniversary of incorporation and other statutory filings
  • Beneficial ownership reportingpreparation and lodgement of beneficial ownership information with SSM
  • Registered office / correspondence addressprovision and maintenance of registered office or correspondence address
  • Board & shareholder documentationpreparation of directors' and shareholders' resolutions for corporate actions
  • Company changesSSM filings for director and shareholder changes, share allotment, share buyback, and capital reduction

Key Filing Deadlines

Annual return: within 30 days of incorporation anniversary. Changes to directors/shareholders: within 14 days. Financial statements: within 6 months of financial year end.

What Company Secretary & Corporate Secretarial Services typically involves in Malaysia

  • Appointment and maintenance of a qualified company secretary as required under the Companies Act 2016, and branch agent for foreign companies where applicable
  • Annual Return filing and lodgement of audited financial statements with SSM within the required period
  • AGM coordination where required under the Companies Act or company constitution
  • Board and shareholder resolutions, minutes and documentation
  • Statutory registers and statutory books maintenance
  • Beneficial ownership identification, verification and SSM registration
  • Changes to directors, shareholders and company information with SSM
  • Registered office address provision and maintenance

Where specialist legal advice on corporate governance or company law is required, we coordinate with the relevant Luther professionals.

Malaysia FAQs & expertise →

Corporate Secretarial & Statutory Administration

Indonesian limited liability companies (PT) are governed by Company Law No. 40/2007 and administered through the Ministry of Law and Human Rights (MOLHR) online system (AHU). Support may include statutory roles where applicable, statutory books and registers, Ministry filings, corporate governance administration, board and shareholder documentation, company changes, and bank account and signatory changes. PT PMA (foreign-invested) companies have additional BKPM/OSS requirements.

  • Statutory roles where applicableadministration of director and commissioner roles and related governance requirements
  • Statutory books & registersmaintenance of company registers and statutory records
  • Ministry filingsAHU online incorporation and amendments; notarial deeds; MOLHR approvals and notifications
  • Corporate governance administrationRUPS (Rapat Umum Pemegang Saham) preparation, domicile and address administration
  • Board & shareholder documentationpreparation of board and shareholder resolutions and meeting records
  • Company changescapital changes, director and commissioner changes via notarial deed and MOLHR amendment; PT PMA NIB/OSS and BKPM reporting
  • Bank account & signatory changesadministration of bank account and authorised signatory updates

Key Requirements

PT PMA: annual investment realisation report to BKPM/OSS. Annual general meeting required within 6 months of financial year end. Foreign shareholding restrictions apply in certain sectors.

What Corporate Secretarial & Statutory Administration typically involves in Indonesia

  • PT or PT PMA statutory records and corporate administration
  • Annual General Meeting of Shareholders (RUPS Tahunan) coordination within 6 months of financial year end
  • Board and shareholder resolutions and supporting documentation
  • MoHLAW filings and OSS/NIB registration maintenance coordination
  • Director and shareholder changes and notarial deed coordination
  • Statutory registers and company records maintenance

A formal company secretary appointment is not required in Indonesia in the same way as Singapore or Malaysia. This work is better understood as corporate administration and statutory filings. Where specialist legal advice is required, we coordinate with the relevant Luther professionals.

Indonesia FAQs & expertise →

Corporate Compliance & Secretarial Administration

Thai limited companies are governed by the Civil and Commercial Code and regulated by the Department of Business Development (DBD) under the Ministry of Commerce. Support may include statutory records, commercial register filings, financial statement filings, board and shareholder documentation, company changes, bank account and signatory changes, and registered accountant support where applicable. Annual filings include the annual shareholder list (BOJ 5).

  • Statutory recordsmaintenance of company statutory records and registers
  • Commercial register filingsDBD registration and filings for Thai limited companies (บริษัทจำกัด) or representative offices; annual shareholder list (BOJ 5) within 14 days of AGM
  • Financial statement filingscoordination and submission of annual financial statements to DBD
  • Board & shareholder documentationpreparation of board and shareholder resolutions and meeting records
  • Company changesdirector changes, share transfers and stamp duty, FBL and BOI compliance administration
  • Bank account & signatory changesadministration of bank account and authorised signatory updates
  • Registered accountant support where applicablecoordination with registered accountants for statutory requirements

Key Filing Deadlines

BOJ 5 annual shareholder list: within 14 days of AGM. AGM: within 4 months of financial year end. Director changes: within 14 days.

What Corporate Compliance & Secretarial Administration typically involves in Thailand

  • Annual General Meeting coordination within 4 months of financial year end
  • Annual Return (Bor.Or.Jor.5) filing with the Department of Business Development (DBD) within 1 month of AGM
  • Board and shareholder resolutions and documentation in Thai and English where required
  • Director and shareholder changes filed with the DBD
  • Statutory registers and company affidavit maintenance
  • Foreign Business License (FBL) or BOI compliance coordination where applicable

A formal company secretary appointment is not required in Thailand in the same way as Singapore or Malaysia. This work is corporate administration and statutory filings. Where specialist legal advice is required, we coordinate with the relevant Luther professionals.

Thailand FAQs & expertise →

Company Administration & Secretarial Support

Vietnamese enterprises are governed by the Law on Enterprises 2020 and registered through the National Enterprise Registration System administered by the Department of Planning and Investment (DPI). Support may include corporate records, filings, company administration support, and coordination with the relevant Luther team.

  • Corporate recordsmaintenance of enterprise registration records and corporate documentation
  • FilingsDPI filings for changes to legal representative, address, charter capital and business lines
  • Company administration supportadministrative support for company changes and ongoing requirements
  • Coordination with the relevant Luther teamcoordination with Luther's in-market team for incorporation, investment registration and dissolution

Key Requirements

FDI enterprises must obtain IRC and ERC before commencing operations. Annual business licence fee (môn bài) due by 30 January. All changes to ERC must be registered with DPI.

What Company Administration & Secretarial Support typically involves in Vietnam

  • Business Registration Certificate amendments and maintenance coordination
  • Annual Meeting of Members or Shareholders coordination
  • Board and shareholder resolutions and supporting documentation
  • Legal representative and seal management coordination
  • Director, shareholder and capital changes filed with the National Business Registration Portal
  • Statutory records and enterprise dossier maintenance

A formal company secretary appointment is not required in Vietnam in the same way as Singapore or Malaysia. This work is enterprise administration and statutory coordination. Where specialist legal advice is required, we coordinate with the relevant Luther professionals.

Vietnam FAQs & expertise →

Corporate Secretarial & Compliance Support

Indian companies are governed by the Companies Act 2013, administered by the Ministry of Corporate Affairs (MCA) through its MCA21 online portal. Support may include entity administration, filings, records, company changes, and company secretary support where required or applicable.

  • Entity administrationincorporation support (SPICe+, DIN, PAN/TAN) and ongoing entity administration
  • Filingsannual returns (MGT-7) and financial statements (AOC-4) to the Registrar of Companies (ROC) within statutory timeframes
  • Recordsboard meeting minutes, committee resolutions and AGM documentation
  • Company changesDIR-12 director changes, PAS-3 allotments and SH-4 share transfers
  • Company secretary support where required or applicablecompany secretary support for companies above prescribed thresholds and MCA compliance calendar management

Key Filing Deadlines

MGT-7 (annual return): within 60 days of AGM. AOC-4 (financials): within 60 days of AGM. AGM: within 6 months of financial year end (i.e., by 30 September).

What Corporate Secretarial & Compliance Support typically involves in India

  • Annual Return (Form MGT-7/MGT-7A) filing with the Registrar of Companies (RoC) within 60 days of AGM
  • Annual General Meeting coordination (generally within 6 months of financial year end)
  • Board and shareholder resolutions, minutes and supporting documentation
  • Director KYC (DIR-3 KYC) and DIN maintenance
  • Changes to directors, shareholders and registered office filed with MCA
  • Statutory registers and statutory books maintenance under the Companies Act 2013

Where specialist company law or compliance advice is required, we coordinate with the relevant Luther professionals.

India FAQs & expertise →

Corporate Secretarial & Statutory Compliance Support

Myanmar companies and branch offices of overseas corporations are governed by the Myanmar Companies Law and registered with the Directorate of Investment and Company Administration (DICA) through MyCO, the online company registration portal. Support may include statutory filing support, statutory books and registers, board and shareholder documentation, registered office support, as well as bank account and signatory changes.

  • Statutory compliance supportongoing statutory administration under the Myanmar Companies Law
  • Statutory books & registersmaintenance of company registers and statutory records
  • DICA filingsMyCO filings with the Directorate of Investment and Company Administration
  • MIC filingsstatutory filings with the Myanmar Investment Commission
  • Board & shareholder documentationpreparation of board and shareholders' resolutions and meeting minutes
  • Registered office supportprovisions of registered office address
  • Bank account & signatory changesadministration of bank accounts and signing mandates
  • Resident officerprovision of a resident director or authorized officer

Note on Operations

Luther supports Myanmar corporate secretarial through its Yangon office. Contact us to discuss current requirements given the operating environment.

What Corporate Secretarial & Statutory Compliance Support typically involves in Myanmar

  • Annual Return filing with the Directorate of Investment and Company Administration
  • Annual General Meeting support (unless exempted)
  • Board and shareholder resolutions and supporting documentation
  • Maintenance of statutory registers
  • Filing of director, shareholder and company changes
  • Registered office address provision, including mail forwarding

Where specialist legal advice on Myanmar company law is required, we coordinate with the relevant Luther professionals through our established professional network.

Myanmar FAQs & expertise →
Country FAQs

Corporate Secretarial — Questions by Country

Practical answers for the country selected above. Scope is jurisdiction-sensitive — use the country tabs to update these answers and the related expertise.

Singapore
What does corporate secretarial work involve in Singapore?
Does Singapore require a company secretary?
Can Luther keep our Singapore entity compliant after setup?
Related expertise in Singapore
Payroll & HR Administration Accounting & Reporting Tax Compliance & Advisory Company Setup Banking & Payment Administration Immigration & Work Permit Support Transaction & Corporate Support Closure & Restructuring Support
Malaysia
What does corporate secretarial work involve in Malaysia?
Does Malaysia require a company secretary?
Can Luther keep our Malaysia entity compliant after setup?
Related expertise in Malaysia
Payroll & HR Administration Accounting & Reporting Tax Compliance & Advisory Company Setup Banking & Payment Administration Immigration & Work Permit Support Transaction & Corporate Support Closure & Restructuring Support
Indonesia
What does corporate secretarial work involve in Indonesia?
Does Indonesia require a company secretary?
Can Luther keep our Indonesia entity compliant after setup?
Related expertise in Indonesia
Payroll & HR Administration Accounting & Reporting Tax Compliance & Advisory Company Setup Banking & Payment Administration Immigration & Work Permit Support Transaction & Corporate Support Closure & Restructuring Support
Thailand
What does corporate secretarial work involve in Thailand?
Does Thailand require a company secretary?
Can Luther keep our Thailand entity compliant after setup?
Related expertise in Thailand
Payroll & HR Administration Accounting & Reporting Tax Compliance & Advisory Company Setup Banking & Payment Administration Immigration & Work Permit Support Transaction & Corporate Support Closure & Restructuring Support
Vietnam
What does corporate secretarial work involve in Vietnam?
Does Vietnam require a company secretary?
Can Luther keep our Vietnam entity compliant after setup?
Related expertise in Vietnam
Payroll & HR Administration Accounting & Reporting Tax Compliance & Advisory Company Setup Banking & Payment Administration Immigration & Work Permit Support Transaction & Corporate Support Closure & Restructuring Support
India
What does corporate secretarial work involve in India?
Does India require a company secretary?
Can Luther keep our India entity compliant after setup?
Related expertise in India
Payroll & HR Administration Accounting & Reporting Tax Compliance & Advisory Company Setup Banking & Payment Administration Immigration & Work Permit Support Transaction & Corporate Support Closure & Restructuring Support
Myanmar
What does corporate secretarial work involve in Myanmar?
Does Myanmar require a company secretary?
Can Luther keep our Myanmar entity compliant after setup?
Related expertise in Myanmar
Bookkeeping & Accounting Payroll Administration Tax Compliance & Advisory Company Setup Banking & Account Administration Immigration Support Transaction & Corporate Support Liquidation & De-Registration Support

Still have questions? Tell us your country and requirement and we'll point you to the right specialist.

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Service Scope

What's Included in Our Corporate Secretarial Service

From initial registration to ongoing statutory compliance, we manage the full administrative lifecycle of your Asian entities.

01

Company Incorporation

Full setup of new entities, including preparation and filing of all incorporation documents.

02

Registered Address

Provision of a registered office or correspondence address where required under applicable local requirements.

03

Company Secretary & Administration Support

Formal company secretary appointment where required by local law, and corporate administration support for statutory records, filings, and board and shareholder documentation across each applicable jurisdiction.

04

Annual Return Filing

Preparation and submission of annual returns to the relevant company registrar.

05

Board Resolutions & Minutes

Written resolutions, meeting minutes, and circular resolutions for all corporate actions.

06

Director & Shareholder Changes

All notifications, regulatory filings, and register updates for changes to directors and shareholders.

07

Share Register Maintenance

Registers of directors, shareholders, and charges maintained up to date and available on request.

08

Capital Structure Changes

Share allotments, transfers, buybacks, and capital reductions documented and filed.

09

Corporate Documentation

Preparation of constitutional documents, shareholder agreements, and authorisation letters.

10

Entity Dissolution

Voluntary striking off, liquidation, and wind-down processes managed with relevant authorities.

Our Expertise

Corporate Compliance Without Complexity

Managing the statutory compliance of multiple entities across Asia creates administrative burden that grows with each new market. Luther's corporate secretarial teams carry it for you — locally qualified in each jurisdiction.

  • In-market corporate secretarial and administration support across Singapore, Malaysia, Indonesia, Thailand, Vietnam, India, and Myanmar
  • Entity compliance managed proactively under applicable local requirements — no missed deadlines, no penalty filings
  • Corporate structures maintained precisely — director registers, shareholder registers, and changes filed within statutory timeframes
  • New market entry support — company formation coordinated alongside Luther's in-market legal network for seamless setup
  • Single engagement for multi-entity Asia portfolios — one point of contact manages compliance across all your entities
18+
Years in Singapore & Asia
21
Luther Group Offices Worldwide
7
Asian Markets Covered
Our Process

Setting Up Corporate Secretarial

1

Entity Review

We audit your existing corporate structure, statutory records, and any outstanding compliance matters.

2

Register Handover

Statutory books, registers, and corporate documents transferred to our care with verification.

3

Compliance Calendar

All annual filing dates and trigger-based requirements mapped and monitored.

4

Ongoing Service

Changes, resolutions, and annual filings managed as they arise with a named contact.

FAQ

Frequently Asked Questions

Can you incorporate companies in all seven Asian markets?
Yes. We manage company formation across Singapore, Malaysia, Indonesia, Thailand, Vietnam, India, and Myanmar. In each market, we coordinate with local licensed professionals to ensure correct formation documents and registrations.
Do you provide registered office address services?
Yes. A registered office address is provided as part of the corporate secretarial service in Singapore and other markets where we maintain a physical presence. Where a registered address is required locally, we coordinate with our in-market network.
Can you take over existing company secretarial responsibilities from our current provider?
Yes. We manage the handover process, including transfer of statutory books, registers, and company documents, and filing the required notifications with the relevant company registrar.
What happens if there are outstanding compliance matters when you take over?
We audit the company's compliance position as part of onboarding. Where there are outstanding filings or lapsed registers, we scope a remediation plan and carry it out as part of the initial engagement.
Can you manage corporate secretarial across multiple entities simultaneously?
Yes. This is typical for groups with several Asian subsidiaries. We maintain compliance calendars for all entities and coordinate across markets under a single engagement.
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Ready to Transfer Your Corporate Secretarial Across Asia?

Talk to our team about your current entity structure and compliance requirements.

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